CUSTOM AI AGENTS · Operations & administration
Project coordinatoras part of your team.
Collect progress. Flag blockers. Prepare a status report.
Explore this agent for my team ↗01 · THE WORK, STEP BY STEP
How the task moves forward.
Administrative work connects every department. We define owners, sources and exceptions so requests do not disappear between email and spreadsheets.
- 01
Collect progress
Collects updates from each project's tools and communication channels.
- 02
Flag blockers
Connects blocked tasks to dependencies, deliveries and existing owners.
- 03
Prepare a status report
Explains what changed since the previous report and what needs a decision.
02 · ILLUSTRATIVE EXAMPLE
A situation that may feel familiar.
An agency coordinates several deliveries without chasing email updates.
Illustrative scenario, not a customer case study or measured results.
SlackExampleRead about the scope of the assignment at the team's channel.
LinearExampleIdentify real dependencies and a task that has no owner yet.
Orders area · Initial state
| Task | Labour | Owner | Status |
|---|---|---|---|
| WBA-128 | Implement export | Hugo | To be done |
| WBA-129 | Review the change | Sara | Blocked by WBA-128 |
| WBA-130 | Validate the deliverable | Unassigned | Blocked by WBA-129 |
LinearExampleOrganize the project without inventing owners or marking pending work as complete.
Validation of order area
Not yet assigned
- ✓WBA-128 dependencies → WBA-129 → WBA-130 registered
- ✓Existing dates preserved
- ○Assign a validation owner
- ○Run validation after review
SlackExampleShare the result and distinguish prepared work from executed work.
03 · YOUR WAY OF WORKING
Fits the business you already have.
Context and tools
We start with your current documents, systems and channels. We assess feasible connections and define the permissions required for this specific task.
Improves with your feedback
Approved corrections are incorporated into instructions, examples or knowledge sources. We review changes before expanding the agent’s scope.
A clear way to evaluate
We agree on a representative sample and measure review time, errors, exceptions and output quality against the current workflow. Feasibility is decided using that evidence.
04 · COMMON QUESTIONS
Before getting started.
What information does this agent need?
Project plan, milestones and team updates. We review quality, currency and access before connecting the workflow. You do not need to replace all your tools to begin.
What will my team receive?
Milestone and blocker summary linked to sources. We agree on the format and delivery channel during setup, together with cases that need review.
Which decisions remain with people?
Your team confirms commitments, purchases and changes affecting other people.
Can it coordinate with other agents?
Yes. We define what this agent hands to the next one and who handles exceptions. It can interact through Slack, WhatsApp, email or Microsoft Teams, depending on the integration and permissions we configure.
INDUSTRY APPLICATIONS
Where it could fit.
RELATED AGENTS
A team that works together.
Executive assistant
Proposed schedule and pending decisions.
See tasks and example ↗Operations & administrationMeeting follow-up
Minutes with tasks, owners and dates for approval.
See tasks and example ↗Operations & administrationSOP & process agent
Versioned procedure with changes awaiting approval.
See tasks and example ↗START WITH ONE TASK
How would this fit your business?
Tell us how you do it today. We will define the scope, tools and controls with you.